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Hertfordshire Progressive Synagogue

Privacy Policy

How Hertfordshire Progressive Synagogue protects, manages, and respects your personal data.

Effective date: September 2026

Hertfordshire Progressive Synagogue (HPS) is committed to protecting your privacy and handling your personal data securely in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Information We Collect We collect personal information when you interact with us through our website, register for events, request a school visit, make a donation, or join as a member:

  • Contact Details: Name, email address, phone number, and postal address submitted via web forms.
  • Visitor & Security Data: Names and identification details submitted in advance for campus security clearance and Community Security Trust (CST) protocols.
  • Educational & Event Data: Booking information, year group details, and contact preferences for school visits or community activities.
  • Financial & Gift Aid Data: Payment details and Gift Aid declarations processed securely for donations or membership dues.
  • Technical Data: Basic, anonymous website usage analytics and essential functional cookies to ensure site speed and security.

How We Use Your Data Your information is used strictly to support our communal, pastoral, and administrative operations:

  • Processing membership applications and delivering pastoral care.
  • Managing service attendance, event registrations, and venue hires.
  • Coordinating school visits and educational workshops.
  • Maintaining security across our physical campuses and satellite locations.
  • Sending newsletter communications, service updates, and community notices (where you have opted in).
  • Processing financial contributions and claiming Gift Aid with HMRC.

Data Storage & Security We maintain strict administrative and technical security measures to protect your personal data. Our website and technology infrastructure utilizes modern hosting, providing enterprise-grade encryption and protection against data breaches. Access to personal data is restricted exclusively to authorized synagogue staff, trustees, and designated team members.

Third-Party Sharing We will never sell, rent, or trade your personal data. We only share information with trusted third parties where required by law or necessary for synagogue operations:

  • HMRC: For processing Gift Aid tax claims.
  • Community Security Trust (CST): To maintain security standards and protect our members and visitors.
  • The Movement for Progressive Judaism: For national affiliation records and lifecycle support.
  • Third-Party Processors: Secure payment gateways and email distribution systems operating under strict data processing agreements.

Your Legal Rights Under UK GDPR, you have the right to:

  • Request a copy of the personal data we hold about you.
  • Request corrections to inaccurate or incomplete information.
  • Request the deletion of your personal data (where legal retention obligations do not apply).
  • Unsubscribe from email newsletters or withdraw consent at any time.

Contact Us For any privacy questions, data access requests, or concerns regarding how we handle your information, please contact our Data Protection lead at office@hertsps.org.uk.